Electronic gradebook — a digital class register for schools
Attendance, daily and quarterly grades, the timetable, homework and teacher workload in one register. The data flows straight to parents, into reports and into payroll.
The problem with a paper register is not filling it in — it is using it. Working out performance at the end of term means someone sitting down with a calculator; finding an attendance rate means leafing through pages; and none of it reaches the parent at all.
An electronic gradebook does the same job without asking the teacher for extra time: a grade goes in and performance recalculates, attendance is marked and the parent is notified, the term closes and the report is ready. Here is how the EduSchool register works.
How an electronic gradebook differs from paper
On the surface they look the same: class, subject, date, a list of students and a grid of cells. The difference is that every cell in the digital register is connected to somewhere else. One grade lands simultaneously on the student record, the class ranking, subject performance, the parent’s app and the end-of-term report.
The second difference is that quiet corrections are impossible. Who changed what, and when, is recorded. The option to smooth grades out at the end of term disappears, which means the numbers describe reality.
- Every action stored with its author and timestamp
- Performance recalculates the moment a grade is entered
- Parents see it the same day, not at end of term
- Register data is never copied into reports by hand
Attendance: a mark without a reason will not save
The teacher opens the lesson and marks who is missing. A reason is mandatory — an absence without one simply does not save. That small rule settles a lot: the “why were they away” question gets its answer the same day rather than a week later.
If the school has turnstiles, the attendance source can be switched to them — the register then fills itself and no roll call is needed. Both modes are supported.
- Excused and unexcused absences counted separately
- Attendance rate by student, class and subject
- An automatic task for the class teacher after N days of absence
- Turnstile as the attendance source — optional
Assessment: daily, quarterly and seasonal
Daily grades are entered as usual, but how they roll into the final mark is up to the school: weights, assessment types and the term formula are all configurable. That makes the system work equally well on a five-point, percentage or letter scale.
When a term or season closes, final grades are calculated automatically. Class rankings and subject-level performance trends are shown separately, so a dip in one class in one subject is immediately visible.
Timetable and conflict checking
The timetable lives in the same system as the register, so it validates: you cannot schedule a busy teacher or an occupied room. Moving a lesson surfaces the conflict at once — the scheduler sees the mistake as it happens, not afterwards.
For students and parents the timetable is open in the app: today’s and the weekly view, with a notification when something changes.
Homework and block tests
Teachers set homework through the register, and students and parents see it in the app. Completion is recorded too and feeds into the overall performance picture.
For exams there is a block-test mode: the test is scheduled and results are imported in bulk from an Excel template. Hundreds of results never have to be typed in by hand.
Teacher oversight and activity reporting
For the head of studies the register is a control instrument. Who taught how many lessons, when they filled the register in, who still has unfilled lessons — all of it sits in its own report. The “register not filled in” problem shows up the same day, not at month end.
The same data feeds payroll: the number of lessons taught goes straight into the calculation, with no separate spreadsheet to maintain.
- Teacher activity report — lesson counts and register quality
- A list of unfilled lessons
- Workload by the hour: who is over, who is under
- Automatic link to payroll calculation
Behaviour and encouragement
The register is not only grades and attendance. Behaviour incidents are recorded here too — positive and negative reasons carrying points, which build into a behaviour rating for the student. For a class teacher that becomes the basis of a conversation: instead of a vague “not behaving well” there is a list of specific events.
To reward the positive side there is a coin system: students spend the coins they collect in a rewards store. Parents see the coin balance in the app, so the encouragement continues at home.
- Positive and negative incidents — with a reason and points
- Behaviour rating by student and by class
- Coin balance and rewards store
- Parents see an incident in the app immediately
Who does what in the register
| Who | What they do in the register |
|---|---|
| Teacher | Marks attendance and grades, sets homework |
| Class teacher | Tracks class attendance and behaviour, writes to parents |
| Head of studies | Builds the timetable, monitors register completion |
| Principal | Sees class rankings and performance trends |
| Parent | Sees grades, attendance and homework in the app |
Getting the register live
- 01
Classes and students
Lists are migrated from Excel free of charge — classes, subjects and teachers are linked up.
- 02
Assessment setup
Terms, assessment types and the final-grade formula are configured to your school’s rules.
- 03
Entering the timetable
The timetable is built, with teacher and room conflicts checked immediately.
- 04
Training teachers
The register is simple for daily work — training usually takes a few hours.
Frequently asked questions
- Can we grade on something other than a five-point scale?
- Yes. Assessment types, their weights and the final-grade formula are configurable — a five-point, percentage or letter scale all work.
- Can a teacher change a grade later?
- If permitted, yes — but every change is stored with its author and timestamp. The editing window can be limited if you want.
- Can the register be filled in from a phone?
- Yes, it runs in the browser and adapts to a phone screen. Many teachers mark everything at the end of the lesson on their phone.
- Can grades from previous years be migrated?
- Yes, archive data can be loaded through Excel. That lets you see performance trends across several years.
- When do parents see grades?
- The moment they are entered — in the EduSchool Parent app. There is no need to wait for an end-of-term report.